J-PAL North America is recruiting an Administration and Finance Associate to support the operations of our mission-driven research and policy organization. This position is based at the Massachusetts Institute of Technology in Cambridge, MA.
The Finance and Administration Group supports J-PALís mission to promote evidence-informed policy by ensuring that our office is run with maximal efficiency. The team manages logistics that touch every aspect of J-PALís operations, from administrative assistance and office management, to travel and event coordination, to budgeting, subaward administration and grant reporting.
Your work provides the support needed to grow J-PALís policy, research and capacity-building efforts.
Systems-Building and Maintenance: Manage contact and information management systems through the use of Salesforce and other platforms. Help maintain and develop J-PAL North Americaís organizational documents on Dropbox and Google Drive. Create new documentation on policies, processes, and work flows as needed.
Event Coordination and Administrative Needs: In collaboration with policy staff, plan and coordinate complex events and travel, including large conferences and trainings involving high-level participants from government, private, non-profit and academic sectors. Liaise with vendors to establish contracts and purchase orders, and process related invoices and expense reports. Purchase office supplies, furniture, and capital equipment. Assist staff with booking travel. Process expense and travel reimbursements.
Executive Assistance: Provide executive assistance to co-Scientific Director Amy Finkelstein, including, but not limited to, calendar, travel, and expense management. Coordinate and assist in the annual recruitment and hiring of Research Assistants.
Budgeting and Financial Support: Provide administrative support for Initiative funding cycles. Support the Senior Manager for Finance and Administration by assisting in financial reconciliation, tracking and monitoring of various financial accounts, and coordinating between MIT and external vendors to establish payment.
Grants Administration: Coordinate with the Office of Sponsored Programs and Accounts Payable to execute multiple subaward agreements and purchase orders. Ensure project compliance by processing and monitoring invoices and proactively monitoring statuses of subaward agreements and IRB protocols. Support the Senior Manager for Finance and Administration in tracking J-PAL North America grant deliverables for multiple grants and assist in writing annual donor reports.
The Finance and Administration Group invests in your professional development. As an Administration and Finance Associate, you will learn, engage, and grow.
Learn: J-PAL North America supports a culture of learning, with opportunities to attend weekly academic seminars, engage in small-group discussions with other J-PAL staff, and take classes for credit at MIT or elsewhere with MITís generous tuition assistance program.
Engage: In addition to working directly with J-PAL North Americaís senior management, you will also have the chance to work with and learn from J-PAL associates in other regions and offices around the globe.
Grow: You can expect to join a team eager to continuously improve upon the systems that keep our office running smoothly. As a member of the team, you will be able to develop and create systems, make decisions on how those systems are implemented, and find creative solutions to problems as they arise.
As a member of the MIT community, you benefit from more than just your salary.
J-PAL hires highly qualified staff and rewards them, accordingly. Total compensation packages are competitive for the non-profit international development field with excellent MIT benefits, including comprehensive health insurance, a 401(k) match and pension-based retirement plan, tuition assistance, commuter benefits, MIT community discounts, a generous vacation policy, and more.
Your attention to detail, good judgement, positive attitude, and ability to multi-task and problem-solve make you an ideal candidate for the Administration and Finance Associate position.
Education: Bachelorís degree preferred.
Experience: A minimum of 3 years of experience working in an administrative capacity (with a preference for demonstrated experience in budgeting and project management).
Skills: You are comfortable learning and using computer applications, including Excel, Salesforce, Dropbox and other platforms. You have strong writing skills and are able to communicate clearly with multiple parties. You can accurately and effectively handle complexities of a budget.
Organization: You have a strong ability to anticipate, plan, prioritize and meet deadlines. You can handle multiple tasks at once, manage numerous requests from various parties, and effectively manage a high volume of work.
Attention to Detail: Strong ability to manage a time-sensitive workflow while maintaining absolute accuracy with details.
Responsibility and Trust: You are capable of dealing with high-profile organizations and officials with diplomacy and integrity. You exhibit tact and good judgement in handling confidential information.
Attitude: You are self-motivated, have a ďcan-doĒ attitude, and enjoy working in teams.
How to Apply
Ready to join a team of supportive, engaging, and fun colleagues? Apply now.
1. Fill out our short application form HERE: https://docs.google.com/forms/d/e/1FAIpQLSdbVSaZ9eB7Hl-p2pqIUE6Fi0ll1q9j8HKgXtSmZTVT-gxOjg/viewform
2. Email your cover letter (addressed to Mr. Charlie Petit) and resume (as a single PDF) to firstname.lastname@example.org with the subject line: Administration and Finance Associate 1023 - [your last name];
3. Submit a short application via MITís human resources system. Visit http://jobs.mit.edu/external,
search for job ID 14410, and complete an application. This is required for all MIT-based positions - all you need do is complete the required fields and upload a resume, you do not need to complete any optional items.
Do you have permanent work authorization in the US? This position is not eligible for any type of visa sponsorship via MIT.
Click this link to view and apply for this job!
Posted By: Elynor Moss
Wednesday, April 12th 2017 at 11:55AM
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