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Job Title: Assistant Facilities Manager
Company Name: CBRE
Location: Minneapolis, MN
Position Type: Full Time
Post Date: 05/25/2019
Expire Date: 06/05/2019
Job Categories: Finance/Economics, Financial Services, Internet/E-Commerce, Real Estate, Executive Management, Web Technology
Job Description
Assistant Facilities Manager
JOB SUMMARY 
The purpose of this position is to provide assistance to Facility Management team in completion of multiple functions of building operations for a facility, campus or portfolio of buildings. Provides complex support to Real Estate Management Team, typical for a high-profile Class A or premier commercial asset in a downtown location.

ESSENTIAL DUTIES AND RESPONSIBILITIES 
Acts as primary point of contact with client, customer and tenants. Responds to needs, ensuring that administrative and building technical staff resolve issues promptly. Ensures that services are provided in compliance with policies, procedures and contractual obligations and standards. 

Oversees and/or coordinates vendors and contractors performing landscaping, and janitorial work.

Manages relationships with internal and external customers to ensure needs are met. Establishes and maintains strong working relationships with internal clients, as well as external tenants. Responds to any client, customer or tenants inquiries or complaints. Ensures timely and quality service delivery, and follow up with client, customer or tenants to ensure customer satisfaction.

Performs facilities inspections and prepares reports on findings.

Process tenant bill back invoices. Assists in the preparation of monthly and quarterly management reports as well as annual budget preparation.

Reviews monthly and quarterly financial reports and generates variance explanations. Works with finance team to correct errors. 

Manages vendor relationships and trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding. 

Uses pc and/or PDA for work order system, email, ESS, process and procedure training. 

Other duties may be assigned. 

SUPERVISORY RESPONSIBILITIES 
No formal supervisory responsibilities in this position. May provide informal assistance such as technical guidance and/or training to coworkers. May coordinate work and assign tasks.
QUALIFICATIONS  
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE  
High school diploma or general education degree (GED). Minimum of four years of related progressive experience and/or training.

CERTIFICATES and/or LICENSES  
Facility Management certification is desired. Driver's license may be required.

COMMUNICATION SKILLS  
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

FINANCIAL KNOWLEDGE  
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

REASONING ABILITY  
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

OTHER SKILLS and ABILITIES  
Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet. Ability to use work order system.

SCOPE OF RESPONSIBILITY  
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

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Contact Information
Company Name: CBRE
Website:https://cbre.taleo.net/careersection/exm/jobdetail.ftl?job=19001911&lang=en&src=JB-13820
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