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Job Title: 30298 - Administrative Specialist / Office & Admin Specialist Intermediate
Location: St. Peter, MN United States
Position Type: Full Time
Post Date: 02/20/2019
Expire Date: 03/20/2019
Job Categories: Administrative and Support Services
Job Description
30298 - Administrative Specialist / Office & Admin Specialist Intermediate
Job Summary
The Administrative Specialist plays an integral part in the efficient operations of the Minnesota Sex Offender Program St. Peter campus. In this role, the Administrative Specialist establishes working relationships and rapport with all levels of facility staff, clients and the general public. All interactions must be respectful, positive and indicative of a team approach.

Primary Responsibilities Include:
Facilitating administrative support tasks to ensure efficient office operations which includes tasks such as managing Post Orders, coordinating vehicle fleet service tasks, and coordinating a variety of meetings and video conferences from initial set-up through composition and distribution of meeting minutes
Coordinating, tracking and collecting confidential client data to provide statistics and compile and submit reports
Processing Behavior Expectation Reports in accordance with policies which includes monitoring the Behavior Expectation Report database, reviewing documents, assisting with data collection, coordinating hearings and recording accurate notes during the hearings
Managing client mentoring records, materials and mentoring schedules
Acting as a liaison between the local Information Technology department and the centralized Minnesota Information Technology department to respond to client technology requests, reports of unauthorized activities or files, and communicating with the appropriate parties when clients are transferred or discharged
Qualifications & Requirements
Minimum Qualifications:
Customer Service skills sufficient to interact with clients, staff, and outside stakeholders in a professional and courteous manner
Data Entry skills sufficient to create databases, complete quarterly reporting, and overall data collection
Database Management skills sufficient to address client concerns and maintain the client network within MSOP
Desktop publishing skills sufficient to effectively communicate electronically with diverse groups of staff
English Language skills proficient in ability to take notes with accurate grammar, spelling and punctuation, and to communicate effectively with clients, co-workers and the general public
Physical Demands of this position include standing, sitting, lifting and stooping; ability to lift and move paper and batched documents of up to 20 pounds; ability to move arms on a continual basis sufficient to open mail, sort and file documents
Specialized Terminology to effectively operate the copiers within the facility to scan and copy documents
Typing/Keyboarding skills sufficient to effectively communicate through memos and written correspondence
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Contact Information
Contact Name:Heidi Peura
Contact Email:heidi.peura@state.mn.us
Company Description:
The Minnesota Department of Human Services (DHS) helps provide essential services to Minnesota's most vulnerable residents. Working with many others, including counties, tribes and non-profits, DHS helps ensure that Minnesota seniors, people with disabilities, children and others meet their basic needs and have the opportunity to reach their full potential. At DHS our goal is to meet people where they are at, and focus on outcomes to improve life situations, and to get people the help they need so they can reach their full potential.
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