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Job Title: Director of Executive Administrative Operations
Company Name: University of Pittsburgh
Location: Pittsburgh, PA United States
Position Type: Full Time
Post Date: 06/16/2024
Expire Date: 08/20/2024
Job Categories: Administrative and Support Services, Human Resources, Information Technology, Internet/E-Commerce, Law Enforcement, and Security, Other / General, Collegiate Faculty, Staff, Administration, Executive Management, Broadcasting/Communications, Web Technology
Job Description
Director of Executive Administrative Operations

Director of Executive Administrative Operations

Duties include, but are not limited to:

HUMAN RESOURCES (30%): Lead HR staff and strategic HR initiatives; Comply with OHR requirements and hiring processes, ensuring transparency; Assist FM departments and the FM HR liaisons with resolving issues that need elevated; On behalf of the Vice Chancellor, implement the Facilities Culture Action Plan; Provide monthly summary of key HR accomplishments, actions and outstanding issues.

ADMINISTRATION (30%): Serve as a Strategic Advisor, reporting directly to the Vice Chancellor; Work with team to prepare monthly and annual reports for the Responsibility Center; Assist in maintaining “course and speed” on a variety of Responsibility Center-Level strategic initiatives; Assist in developing communications materials as needed.

CAMPUS CONDITION (30%): Work with the Assistant Vice Chancellor, the Asset Manager, and key Operations & Maintenance leaders across FM to quantify and clearly present the annual condition of facilities using Condition Assessment and Computerized Maintenance Management reports; Assess reports for completeness and general accuracy; Assist in how the Long-Range Maintenance Plan is formatted; presented and updated.

Other duties as assigned (10%).

For more information on the Office of Facilities Management, please visit our website at: https://www.fm.pitt.edu/

Job Summary

Serves as an operational and strategic aid for senior management and for implementation of overarching organizational initiatives and objectives. Handles the oversight of large and complex projects and scenarios that serve as major change fulcrums. Acts as a visible top-level leader and represents the Vice Chancellor or other executive leadership.

Essential Functions

Facilities Management (FM) is seeking a qualified Director of Executive Administrative Operations to assist the Vice Chancellor for Facilities Management with high-level strategic projects, and to oversee the HR function for the Responsibility Center.

Physical Effort

Must be able to sit or stand for prolonged periods and able to travel to various locations on campus.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Director – Executive Administrative Operations

Job Family: Business Operations & Administration

Job Sub Family: Operational Leadership

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 7

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday – Friday; 8:00 AM – 4:30 PM

Work Arrangement: Monday – Friday; 8:00 AM – 4:30 PM

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable


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