Position Overview

Ultimate Staffing Services is actively seeking an experienced Administrative Assistant to join a dynamic team in California. This role is essential for managing various administrative tasks, ensuring smooth operations within the organization. The ideal candidate will be proactive, organized, and skilled in both account administration and customer engagement.

Responsibilities

• Help with account administration by keeping accurate records and updating account information.
• Process purchase orders and ensure timely delivery of products and services.
• Manage inventory and check stock regularly.
• Coordinate lunches, taking into account dietary restrictions and preferences.
• Update the monthly calendar and post the lunch calendar to inform employees of upcoming lunch arrangements.
• Maintain meeting rooms, ensuring they are clean and well-equipped.
• Order office supplies and ensure timely delivery.
• Receive and distribute incoming mail.
• Greet visitors and key leaders, providing a warm and professional welcome.
• Conduct tours of the facility for visitors and new employees, highlighting key areas of interest.
• Foster employee engagement by organizing and coordinating team-building activities.
• Use MS Office and SAP for various administrative tasks, such as data entry and report generation.
• Maintain strong follow-up and communication skills.

Qualifications

• Proven administrative assistant experience.
• Strong organizational skills and attention to detail.
• Proficient in MS Office, specifically intermediate-level skills.
• Familiarity with SAP or other similar software systems is preferred.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines.
• Professional and friendly demeanor.
• Ability to work independently and as part of a team.
• High level of confidentiality and discretion.
• Bachelor's degree preferred.

Required Work Hours

Monday to Friday, 1st shift.

Benefits

The position offers a competitive pay range of $20 to $25 per hour with minimal travel requirements.

Additional Details

If you have a strong administrative background and are detail-oriented, please submit your resume and cover letter. While all applications are appreciated, only those selected for an interview will be contacted. Thank you for considering this opportunity.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.