We are seeking a Legal Operations Specialist to support core functions within the Office of General Counsel. This role is ideal for a detail oriented professional who thrives on improving processes, supporting compliance, and strengthening legal operational functions. You will help streamline legal workflows, manage key operational processes, and collaborate across multiple teams to support the department’s success. This person will report to the head of Legal Operations
Essential Duties and Responsibilities:
- Maintain the entity management system and support annual reporting requirements to ensure accurate and timely corporate recordkeeping.
- Manage the governance and compliance calendar, tracking deadlines and maintaining up‑to‑date documentation for internal and regulatory needs.
- Prepare and maintain corporate records, including resolutions, annual reports, and other governance documents.
- Support state licensing and Secretary of State filings, ensuring proper submission and documentation across jurisdictions.
- Coordinate with legal vendors and outside counsel, including budget tracking, invoice routing, and engagement documentation.
- Support legal technology platforms, including e‑billing, matter management, and contract management tools, ensuring accurate data and system usability.
- Maintain and enhance legal document repositories, improving file structures, access controls, and documentation processes.
- Support onboarding for new legal department hires, including system access, training coordination, and process documentation.
- Coordinate meetings and events for the Office of the General Counsel, such as offsites and All‑Hands sessions, including agenda preparation and logistical support.
- Provide administrative and project support including scheduling, formatting communications, and contributing to special projects as needed.
Minimum Requirements
- Bachelor's degree in relevant field of study and 3+ years of relevant professional experience required, or equivalent combination of education and experience.
Additional Minimum Requirements;
- Some Experience in legal operations or corporate governance
- Knowledge of entity management and corporate filings
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Familiarity with SharePoint and Salesforce
- Strong organization and attention to detail skills
- Ability to handle confidential information and work independently or collaboratively.
Preferred Qualifications:
- Experience with legal tech (e-billing, document management systems)
- Experience supporting outside counsel/vendor coordination
- Familiarity with governance documentation
EEO Statement
Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.
Pay Transparency
Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.
Accommodations
Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process—including accessing job postings, completing assessments, or participating in interviews,—please contact People Operations at applicantaccom@maximus.com.
