About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us atwww.abbvie.com. Follow @abbvie onLinkedIn,Facebook,Instagram,XandYouTube.

The Executive Administrative Assistant provides administrative support to the Vice President of International Marketing and Commercial Operations (IMCO). Responsibilities include administrative functions including managing calendars, arranging travel, processing expense reports, providing event planning support, preparing agendas and meeting materials and other similar tasks.

Responsibilities:

• Works independently, as directed by the VP, to ensure that the timely and organized administration support needs of the VP and the organization are effectively addressed.
• Schedules various activities (appointments, meetings, facility/conf rooms usage, etc.) for Vice President and leadership team. Ensures meetings are prioritized and conflicts are proactively addressed. Identifies potential conflicts or issues and addresses them proactively, involving the VP as needed. Arranges on- and off-site meeting logistics.
• Arranges and manages VPs travel scheduling including flights (commercial and corporate), accommodations, ground transportation, and meeting logistics.
• Handles timely and compliant expense reporting.
• Coordinates and/or supports the coordination of events and departments/site activities.
• Prepares a variety of correspondence, agendas, reports and other materials using word processing, spreadsheets, and database applications. Prepares presentations and other meeting materials as required.
• Performs purchasing of goods and services as required, in compliance and following company purchasing procedures. May also require follow-up until received and make payment coordination.
• Reviews and proofreads documents, records and forms for accuracy and completeness and in conformance to applicable rules and regulations. Input, modify and update data in systems and records as necessary.
• Collects and compiles data and other information for inclusion in special and periodic reports.
  

• Associates degree in Secretarial Sciences or related field is required. 4+ years experience required and executive administrative experience preferred.
• Anticipates and proactively addresses area needs demonstrating exceptional attention to detail; highly skilled in prioritization.
• Excellent communication skills.
• Basic-Intermediate knowledge of Microsoft Office Suite, particularly Outlook and Teams.
• Well organized, detail oriented, analytical and excellent time management skills. Self-starter, learn quick and work independently.

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state orlocal law:

• The compensation range described below is the range of possible base pay compensation that the Companybelieves ingood faith it will pay for this role atthetimeofthis posting based on the job grade for this position.Individualcompensation paid within this range will depend on many factors includinggeographiclocation,andwemay ultimatelypay more or less than the posted range. This range may be modified in thefuture.
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick),medical/dental/visioninsurance and 401(k) to eligibleemployees.
• This job is eligible to participate in our short-term incentiveprograms.

Note: No amount of payis considered to bewages or compensation until such amount is earned, vested, anddeterminable.Theamountandavailabilityof anybonus,commission, incentive, benefits, or any other form ofcompensation and benefitsthat are allocable to a particular employee remains in the Company'ssoleandabsolutediscretion unless and until paid andmay be modified at the Companys sole and absolute discretion, consistent withapplicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visithttps://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html